Applicant Privacy Notice
Last Updated: November, 2023
1. What does this notice cover?
This notice describes how Jabil Inc. or the Jabil Inc. subsidiary to which you are applying, which is one of the following:
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Jabil Inc. has many affiliated entities that act as data controllers around the world who will act as data controller for your Personal Information. For more information on the data controller for your jurisdiction please review the list of our global entities (https://www.jabil.com/contact/locations/list-of-global-entities.html). For the name of the Jabil entity responsible for your Personal Information and the appropriate address for that entity.
[(collectively "Jabil", "we", "us" or "our") uses your personal data in connection with your application for employment with us. It also describes your data protection rights, including a right to object to some of the processing which Jabil carries out. More information about your rights, and how to exercise them, is set out in the "Your choices and rights" section.
2. We also may provide you with additional information when we collect personal data, where we feel it would be helpful to provide relevant and timely information. What personal data we collect (to the extent permitted under applicable laws)
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Personal identification and communication information: your name, home address, phone number; email address; date of birth, gender, immigration status, photographs and other visual images of you, and information about your entitlement to work;
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Application-related information: curriculum vitae (CV), cover letter, employment history, education history, qualifications and skills, reference contact information, position preferences, willingness to relocate, desired salary, interests and aspirations and background screening information if relevant (to the extent permitted under applicable laws); and
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Sensitive information: for example, information about your health and disabilities where we need to make any reasonable adjustments or equal opportunities monitoring information, including information about your ethnic origin, health and religion or belief (to the extent permitted by applicable laws).
We collect most of this information from you directly. For example, data is collected through our application portal and CVs; from correspondence with you; or through interviews, meetings, or other assessments. We also collect some contact information, education and work experience information about you from other people (e.g. recruiters, referrals), your referees or organizations (e.g. [from LinkedIn, Xing, Angelist, Crunchbase and Dribbble if you choose to connect us with your profiles]); where applicable, we also collect data from our third-party background screening provider during the pre-employment screening process (to the extent permitted by applicable laws).
3. Why we collect, use, and store this personal data
We collect, use, and store your personal data for the reasons set out below.
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Where this is necessary for Jabil to enter into an employment contract with you:
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To make informed decisions on recruitment and assess your suitability for the role;
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To offer employment benefits and services;
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To communicating with you about your application, to respond to your inquiries and schedule interviews;
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To reimburse you for any agreed expenses incurred in the application process where applicable.
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Where necessary for Jabil's legitimate interests, as listed below, and where our interests are not overridden by your data protection rights, and where permissible by applicable laws:
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To improve our recruitment process and activities;
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To verify the details you have supplied and, where applicable, conduct preemployment background checks;
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Protecting our legitimate business interests and legal rights, including, use in connection with legal claims, compliance, regulatory, auditing, investigative and disciplinary purposes (including disclosure of such information in connection with legal process or litigation) and other ethics and compliance reporting requirements;
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To analyze and monitor the diversity of the workforce in where permissible with applicable laws. This includes, for example, compliance with equal opportunity employment laws.
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Where we process personal data on this basis, then – as required by data protection law – we have carried out a balancing test to document our interests, to consider what the impact of the processing will be on individuals and to determine whether individuals’ interests outweigh our interests in the processing taking place. You can obtain more information about this balancing test by using the contact details at the end of the notice.
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Where necessary to comply with a legal obligation.
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To assess your fitness and propriety in connection your engagement in a controlled function, where applicable;
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To comply with legal, regulatory, and other requirements under EU or Member State laws
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Where you have given consent:
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To contact you about future career opportunities at Jabil. Providing such data is voluntary and does not affect the possibility of participating in the recruitment process.
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Unless required by law, providing personal data is voluntary, however, the failure to provide it may prevent you from taking part in the recruitment.
We may provide you with more specific notices for some of the processing described above and, if we require your consent, will ask for this at the time we collect your personal data.
4. Verification and background checks: Where permissible by Law.
For certain positions, and to the extent permitted by applicable laws, it will be necessary for us to verify the details you have supplied (for example, in relation to your identity, employment history, academic qualification and professional credentials) and to conduct pre-employment background checks (for example, in relation to previous criminal convictions or financial standing). The level of checks will depend on your role, in particular whether you will occupy a regulated role, and will be conducted at as late a stage as is practicable in the recruitment process and often only after you have been selected for the position. If your application is successful, we will provide further information about the checks involved and will obtain any necessary consent prior to completing such checks.
5. How we share your personal data
Personal data will primarily be processed by employees in our Human Resources, IT and finance, and facilities departments. This will include sharing your personal data with all Jabil entities globally (https://www.jabil.com/contact/locations/list-of-global-entities.html).
Your personal data will be shared with companies providing services, such as technology services including hosting, maintenance, administration, and analysis, as well as other agencies, under contract to Jabil as part of the recruitment process. For general recruitment services, we use a third-party applicant tracking system. We also share your personal data with a third-party background checking provider where permissible by law.
Your personal data also will be shared with government authorities and/or law enforcement officials if mandated by law or if required for the protection of our legitimate interests in compliance with applicable laws.
In the event that a Jabil business is sold or integrated with another business, your details may be disclosed to our advisers and any prospective purchaser's adviser and will be passed to the new owners of the business.
In the event that applicant data is otherwise transferred outside of the European Economic Area to an organization in a country which is not subject to an adequacy decision by the EU Commission or considered adequate as determined by applicable data protection laws, we will take steps to ensure your personal information is adequately protected (e.g. by way EU Commission approved Standard Contractual Clauses, a vendor’s Processor Binding Corporate Rules or by relying on such other data transfer mechanisms as available under applicable data protection laws). A copy of the relevant mechanism can be obtained for your review on request by using the contact details below.
If you are a UK individual, whenever we transfer your personal data out of the UK to a territory which is not subject to an adequacy decision by the UK Government, we ensure a similar degree of protection is afforded to it by implementing appropriate safeguards in line with the requirements set out in the UK data protection legislation, such as by putting in place the UK International Data Transfer Agreement or the UK Addendum to the EU Standard Contractual Clauses with the data importer, among others. You may request further information on the measures used for the international transfers using the contact information provided below.
6. Your choices and rights
You have the right to ask Jabil for a copy of your personal data; to obtain specific information about how Jabil processes your personal data, to correct, delete or restrict processing of your personal data; and to obtain the personal data you provide in a structured, machine readable format. In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement). Where we have asked for your consent, you may withdraw consent at any time. If you ask to withdraw your consent to Jabil processing your data, this will not affect any processing which has already taken place at that time.
These rights may be limited, for example if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep. If you have unresolved concerns, you have the right to complain to a data protection authority. If you are in the UK, please contact the Information Commissioner Office, at:
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Phone number: 0303 123 1113; or
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Live chat at: https://ico.org.uk/make-a-complaint/.
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EU Local Authorities: https://edpb.europa.eu/about-edpb/about-edpb/members_en
Where we collect personal data to administer our contract with you or to comply with our legal obligations, this is mandatory, and we will not be able to manage the employment relationship without this information. In all other cases, provision of the requested personal data is optional, but this may affect your ability to participate in certain programs or systems, where the information is needed for those purposes.
7. How long we retain your personal data
If you are successful: we will retain your personal data only for as long as we need it for Jabil's legitimate interest in accordance with applicable law, for the purposes of the recruitment process and, once this process is finished, for an appropriate period so as to be able to deal with any legal claims linked to the application process. Recruitment records for successful applicants are generally kept for 6 years or in accordance with local laws. After this period, we will take steps to delete your personal data or hold it in a form that no longer identifies you. If you become a Jabil employee, relevant personal information you provide will become a part of your employee file and may be used later for the management of the employment relationship.
For additional information about the Company’s retention of your personal data, please consult the Company’s Retention Schedule which is available on the Jabil Web Corporate Policies page.
If you are not successful: For the applicants who have granted consent, Jabil will retain your personal data with your permission for 12 (twelve) months – or shorter when legally required based on local law – of inactivity in our recruitment system (i.e., after not having logged-in to your account/profile), for future recruitment processes. However, if consent is not granted to Jabil for future recruitment purposes, your personal data will be processed for 6 (six) months – or shorter when legally required based on local law –. After the retention period the applicant data will be completely deleted from Jabil’s system. An applicant is entitled to request deletion of his or her personal information at any time.
8. Security
Jabil uses a number of technical, physical, and organizational security measures to assure the integrity, confidentiality and availability of applicant data, taking into account the nature, scope, context, purposes and risks involved. Jabil has implemented security technologies to protect the stored applicant data from unauthorised access, improper use, alteration, unlawful or accidental destruction and accidental loss. Jabil continues to enhance its security procedures as new technology becomes available. You have an important role to play in assisting us in keeping your information secure, keeping at all time your password confidential and use the correct procedure to log in and out of Jabil’s recruitment system.
9. Updates to this privacy notice
We reserve the right to update this privacy notice at any time, and we will provide you with a new privacy notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.
10. Contact us
The data controller for your personal data will be Jabil.
If you have questions about this privacy notice or wish to contact us for any reason in relation to our personal data processing, please contact us at: privacy@jabil.com
Jabil has also appointed a Data Protection Officer (DPO), who may be contacted as follows:
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By email:DPO.Jabil@twobirds.com.
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By mail: Bird & Bird DPO Services SRI., Avenue Louise 235 b1, 1050 Brussels, Belgium
11. California Privacy Policy
The California Job Applicant Privacy Notice describes the categories of personal information collected by Jabil and the purposes for which such information may be collected and used. If you have any questions about this privacy notice or the California Privacy Policy, you can contact us by telephone at 1-888-705-3044 or by email at privacy@jabil.com.
I. INFORMATION WE COLLECT
We collect personal information in multiple ways, including: (i) information you provide directly to us; (ii) information we may passively or automatically collect when you interact with our Services, such as from your browser or device; and (iii) information collected through other sources, such as social media platforms that may share information about how you interact with our linked social media content.
The term “personal information” in this Policy refers to information that does or is capable of identifying you as an individual.
Information You Provide Directly to Us
We may directly collect information from you in a variety of ways, such as when you:
- Inquire about career opportunities or apply for a job with us;
- Inquire or request information about the Company, our products and/or services;
- Register for an account or use other features that require log-in to participate, e.g., through our Customer Portal or Supplier Portal;
- Sign-up for an educational course or event;
- Fill out a survey or provide us with feedback;
- Communicate with us via email or other correspondence channels;
- Request certain features (e.g., blog subscriptions, newsletters, updates or other materials); or
- Post user-generated content, including comments, to or on any of our Services.
We may also collect information from you offline, such as when you engage in a contractual arrangement with us and over the course of the resulting customer or supplier relationship.
The information you provide directly to us may include: name; contact information; title; information about the company or organization you are affiliated with; education and resume details; and the username and password associated with your account (if created).
The Services you use may include portals for access and use by multiple users within an organization. Please remember that any information that is shared in these areas may be viewed by multiple individuals. Please be considerate and respectful of others while using the portals and other shared Services. We reserve the right, but do not have the obligation, to review and monitor any content on our Services, and to remove postings or content that may be viewed as inappropriate or offensive to others.
Information that is Passively or Automatically Collected
Device/Usage Information
We may automatically collect certain information about the computer or devices (including mobile devices or tablets) you use to access or interact with the Services. We may collect and analyze information such as (a) IP addresses, geolocation information, unique device identifiers, IMEI and TCP/IP address, and other information about your computer or device(s), browser types, browser language, operating system, mobile device carrier information, the state or country from which you accessed the Services; and (b) information related to the ways in which you interact with the Services, such as the URL of any websites you visited before or after visiting our Services, platform type, the number of clicks, domain names, landing pages, pages and content viewed and the order of those pages, statistical information about the use of the Services, the amount of time spent on particular pages, the date and time you used the Services, the frequency of your use of the Services, error logs, and other similar information. As discussed below, we may use third-party analytics providers and technologies, including cookies and similar tools, to assist in collecting this information.
Cookies and Other Similar Tracking Technologies
As mentioned above, we may collect data about your use of the Services through cookies and other similar tracking technologies. For more information about how we use these technologies and the choices you may have to opt out, please see our Cookie Policy.
Note that you can change your Internet browser settings to notify you when a cookie is being set or updated, or to block cookies altogether. Please consult the "Help" section of your browser for more information (e.g., Internet Explorer; Google Chrome; Mozilla Firefox; Apple Safari (Desktop); Apple Safari (Mobile); or Android Browser).
You can also manage the use of Flash technologies, including cookies and local storage objects with the Flash management tools available at Adobe's website.
Please note that by blocking any or all cookies, you may not have access to certain features or offerings of the Services.
Location Information
We may collect different types of information about your location, including general information (e.g., IP address, zip code) and more specific information (e.g., GPS-based functionality on mobile devices used to access the Services), and may use that information to customize the Services with location-based information and features. In order to do this, your location information may be shared with our agents and vendors. If you do not want us to provide you with these location-based features, you may disable location tracking through your device settings.
Information Provided By Other Sources
We may also obtain information about you and/or your associated organization, such as demographic information and industry information, from third parties that help us market our Company, identify new customers, recruit job applicants, and conduct industry research. We may combine information that we collect from you through our Services with information that we obtain about you from such third parties, including social media networks and other content platforms.
If you access the Services through a third-party connection or log-in, such as through a social media network, like Facebook, Twitter or LinkedIn, you may allow us to have access to certain information in your profile. This may include your name, e-mail address, photo, gender, birthday, location, an ID associated with the applicable third-party platform or social networking account, user files like photos and videos, your list of friends, people you follow and/or who follow you, or your posts or “likes.” If you do not wish to have this information shared, do not use social media sites to access the Services. For a description on how these social media sites handle and share your information, please refer to their privacy policies and terms of use, which provide instruction on how to modify your privacy settings.
II. HOW WE USE YOUR INFORMATION
We may use the information we collect from and about you for the following purposes:
- To recruit and evaluate applications for employment;
- To respond to your inquiries and fulfil your requests;
- To maintain our lists of contacts;
- To initiate and provide the Services to you;
- To allow you to collaborate on engagements, e.g., through the Customer and Supplier portals;
- To send you account alerts and administrative information;
- To send you blog articles, newsletters, marketing communications and other information or materials that may be of interest to you;
- To send you surveys and request your feedback;
- To improve the content and features of the Services or develop new Services;
- To personalize the content that you see on the Services;
- To enforce the legal terms that govern your use of the Services;
- To administer and troubleshoot the Services;
- To meet legal and regulatory requirements;
- To manage and administer contractual relationships; and
- To accomplish other business purposes, such as industry research to enhance our offerings and security monitoring to protect our networks.
III. HOW WE SHARE YOUR INFORMATION
Jabil is a global provider of product design, manufacturing and other related services. Our business entities and departments may share information with each other for business purposes, such as internal administrative activities, marketing and sales, research and development, talent management, and providing you and your organization with Services. We are not in the business of selling, renting, or otherwise sharing information that reasonably identifies you with unaffiliated third parties for their independent use.
In addition to sharing information amongst our affiliates and as otherwise described in this Policy, we may disclose and/or share your information under the following circumstances:
- Authorized Service Providers. We may provide access to or share your information with select authorized third party service providers who perform supporting activities or functions on our behalf, such as research, marketing, customer support, personnel recruiting and evaluation, web hosting, data storage, analysis and processing, and legal services.
- Your Employer. If you are an employee of a Jabil customer using an account pursuant to our customer agreement, we may provide or your employer may be able to directly view information you provide to us through the Services.
- Protecting Jabil and Others. We may access, preserve, and disclose your information and/or any user content you submit or make available through the Services, if required to do so or as reasonably necessary or appropriate for the following reasons: (1) to comply with legal process; (2) to enforce our Terms of Use or other contracts with you, including investigation of potential violations thereof; (3) to respond to claims that any content violates the rights of third parties; and/or (4) to protect the rights, property, or personal safety of Jabil, its agents and affiliates, its customers, and the public. This includes exchanging information with other organizations and authorities concerning cyberattacks, fraud prevention, spam/malware prevention, and similar purposes.
- Business Transfers. As we continue to develop our business, we may buy, merge or partner with other companies. In such transactions, (including in contemplation of such transactions, e.g., due diligence) user information may be among the transferred assets. If a portion or all of Jabil’s assets are sold or transferred to a third-party, customer information (including your email address) would likely be one of the transferred business assets.
IV. LEGAL BASES FOR USE OF YOUR INFORMATION
The legal bases for collecting, using and sharing your information as set out in this Policy are as follows:
- Contractual Obligation - Where use of your information is necessary to perform our obligations under a contract with you;
- Legitimate Interest – Where use of your information is necessary to further our legitimate business interests, such as the following ways:
- To provide customer service;
- Improve our products and service offerings;
- Attract workforce talent and process job applications;
- Grow our business through marketing and other strategic initiatives;
- Protect our customers, personnel, and property; and
- Manage legal issues, such as investigating violations of and defending our legal rights.
- Legal Obligation – Where use of your information is necessary to comply with applicable laws, regulations, law enforcement or government authority actions, and legal proceedings; and
- Consent - As required by law, we may handle personal data on the basis of your implied or express consent. Where you have provided consent, you may withdraw your consent at any time, without affecting the lawfulness of the processing that was carried out prior to withdrawing your consent. To withdraw your consent, please contact us at privacy@jabil.com.
V. INTERNATIONAL TRANSFERS OF INFORMATION
When you use the Services, your data may be sent to the United States and possibly other countries. Specifically, as part of our international operations, your personal information may be transferred to any country where we have facilities or in which we engage service providers.
Specific to data transfers outside the European Union (“EU”), some non-European Economic Area (“EEA”) countries are recognized by the European Commission as providing an adequate level of data protection according to EEA standards (the full list of these countries is available here). For transfers from the EEA to countries not considered adequate by the European Commission, we will take reasonable steps, such as implementing the Standard Contractual Clauses adopted by the European Commission, to protect your personal information.
In addition, to further legitimize our commitment to securing data transfers from the EEA to the United States, Jabil will use such other data transfer mechanisms as available under applicable data protection laws. This Policy will be updated to reflect our promises and obligations under these frameworks once certification is complete.
VI. DATA SUBJECT RIGHTS AND YOUR CHOICES
You may always choose what personal information (if any) you wish to provide to us. However, if you choose not to provide certain details, some of your experiences and access to Services may be affected. Again, details on how to limit the collection of your information and exercise your opt-out options are provided in Section 1 “Information We Collect” (above) and further detailed in the Cookie Policy.
If you provide us with your contact details, we may contact you to let you know about the products, services, and events offered that we think may be of interest to you. If you no longer want to receive such marketing-related communications from us on a going-forward basis, you may opt-out by following the unsubscribe instructions in any such messages or by contacting us by email at privacy@jabil.com. We will respond to and comply with your request(s) as soon as reasonably practicable.
To the extent you use Service features that require log-in and thus create an account, you may review and update certain of your personal data by logging into your account. If you need additional assistance, you may contact us by email at privacy@jabil.com. In situations in which we have your information as part of a customer relationship or business transaction, we may refer the request to the relevant customer and cooperate with their handling of the request, subject to any special contractual arrangement with that customer.
In addition, individuals in the EU and some other jurisdictions outside the United States have certain legal rights with regard to accessing personal information that you have provided to us. If you would like to request to review, correct, update, restrict, object, or delete personal information that you have previously provided to us, or if you would like to request to receive an electronic copy of your personal information for purposes of transmitting it to another company (to the extent this right to data portability is provided to you by applicable law), you may contact us by email at privacy@jabil.com. The rights described here are subject to limitations and exceptions under applicable law. We will respond to and comply with your request(s) consistent with applicable law as soon as reasonably practicable.
Jabil has also appointed a Data Protection Officer (DPO), who may be contacted as follows:
- by email: DPO.Jabil@twobirds.com
- by mail: Bird & Bird DPO Services SRL, Avenue Louise 235 b 1, 1050 Brussels, Belgium.
In addition to the rights above, residents of the EEA also have the right to lodge a complaint with your relevant supervisory authority. However, we encourage you to contact us first, and we will do our very best to resolve your concern in accordance with applicable law.
VII. SECURITY
We have implemented industry accepted administrative, technical, and physical security measures to protect against the loss, misuse and/or alteration of your information. However, we cannot and do not guarantee that these measures will provide absolute security. No Internet, wireless and/or other electronic transmissions can be completely secure. Moreover, we are not responsible for the security of information you transmit to us over networks that we do not control.
If you have created a Services related account, we recommend that you change your passwords periodically. You are responsible for maintaining the security of your applicable account usernames and passwords. If you believe that your account username and/or password have been stolen or been made known to others, you must contact us immediately at privacy@jabil.com and change your password immediately. We are not responsible if someone else accesses your account(s) through information that they have obtained from you.
VIII. DATA RETENTION
We keep your information for no longer than necessary for the purposes for which it is processed. For instance, where we process personal information for marketing purposes or with your consent, we process the information until you ask us to and for a short period after this (to allow us to implement your requests). We also keep a permanent of the fact that you have asked us not to send you direct market marketing or to process your information so that we can respect your request in the future. The length of time for which we retain information depends on the purposes for which we collected and use it and/or as required to comply with applicable laws.
IX. LINKS TO OTHER SITES AND SERVICES
The Services may contain links to or “frame” third-party websites, applications and other services. Please be aware that we are not responsible for the privacy practices of such other sites and services. We encourage users to be aware when they leave our Services and to read the privacy statements of each and every site they visit that collects their information.
X. INFORMATION FROM CHILDREN
The Services are not directed to children under the age of 18 and children under the age of 18 are not permitted to use the Services. More specifically, if we discover we have received any “personal information” (as defined under the Children’s Online Privacy Protection Act) from a child under the age of 13 in violation of this Policy, we will take reasonable steps to delete that information as quickly as possible. If you believe we have any information from or about anyone under the age of 13, please contact us at privacy@jabil.com.
XI. CHANGES TO THIS POLICY
We reserve the right to change this Policy at any time to reflect changes in the law, our data collection and use practices, the features of our Services, or advances in technology. Please check this page periodically for changes. Your continued use of the Services following the posting of changes to this Policy will mean you accept those changes.
XII. QUESTIONS ABOUT THIS POLICY
If you have any questions about our Policy, you can contact us by email at privacy@jabil.com.
XIII. U.S. CALIFORNIA PRIVACY POLICY
If you have any questions about the California Privacy Policy, you can contact us by telephone at 1-888-705-3044 or by email at privacy@jabil.com.
XIV. U.S. BIOMETRIC POLICY
If you have any questions about the U.S. Biometric Policy, you can contact us by email at privacy@jabil.com.
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